Sharing FCP X Project Files Online

If you’re collaborating with another editor, you’ll want to easily send a project file without shipping a physical disk back and fourth. There are some important new rules about how this works in X. Note that opening a project or event with a newer version of FCP renders it unreadable to previous versions, so it’s best to make sure you’re both on the same version.

If you haven’t added any new files

…(new clips are OK, as long as the files were already in the version of the event your recipient has) to the timeline, do the following. When in doubt, just send a new event anyway.

  1. Navigate to the Final Cut Projects folder where the project is stored. If the project is on your startup (internal) drive, it will be in Macintosh HD/Users/<your name>/Movies/Final Cut Projects
  2. Find the file called CurrentVersion.fcpevent
  3. Send that file (by email, dropbox, etc…) to your recipient. Don’t rename it.
  4. Have your recipient quit FCP and back up their current version of the CurrentVersion.fcpevent file. This is easy if the disk is Time Machined, if not, make a duplicate and append a version number or the current date. It’s fine to leave it in the project folder.
  5. Put the new CurrentVersion.fcpevent file you sent in the project folder. It must keep this name.
  6. Launch FCP. Go to the Project Library and highlight the project. In the inspector, click the Modify Event References button. Select the copy of the event on the local drive. Click OK.
  7. Open the project. It should now load.

If you’ve added any new files to the timeline

…you’ll need to also send an updated event. You cannot relink new files in a project (aka timeline) without the corresponding event file into which they were imported. This is critical. It means you can’t just back up or send a project file, and expect to reconnect to the media with just that—you need the Event file too. No exceptions!

You can also use these instructions to send a FCP X project to someone who only has the media files, or to share media logging information even if you don’t have a timeline yet.

  1. Navigate to the Final Cut Events folder where the event(s) are stored. If the project is on your startup (internal) drive, it will be in Macintosh HD/Users/<your name>/Movies/Final Cut Events. If you used files from more than one event, you’ll need to send all the updated events.
  2. Find the file called CurrentVersion.fcpevent
  3. Send that file to your recipient. Don’t rename it. If you’re sending multiple event files, be sure to designate which one is which (in separate emails, folders, or some other means). Also send any new files you added to the event since your recipient worked on it.
  4. Continue with steps 1-5 above
  5. Have your recipient open FCP, select the event and choose File > Relink Event Files. Choose the “Missing” option. I suggest checking the “Copy files to FCP Event Library” option to keep things neat. Locate the new files and relink them.
  6. Continue with steps 6-7 above.
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